Privacy Statement FDJ Advocaten
Your privacy is important to us. We handle your personal data with care, and we ensure compliance with applicable privacy laws such as the General Data Protection Regulation (GDPR), the GDPR Implementation Act and other applicable laws and regulations. This privacy statement informs you about the manner in which we handle your personal data and about your rights with regard to your personal data.
FDJ Advocaten reserves the right to change this Privacy Statement at any time. FDJ Advocaten therefore recommends that you consult this page regularly. If there are substantial changes to this Privacy Statement a clear notification will be posted on our website.
This Privacy Statement was last amended on: 18-7-2019.
Our details
FDJ Advocaten B.V. with its registered office at Hellingweg 9-B, 2583 DZ The Hague, the Netherlands. We are registered with the Trade Register of the Chamer of Commerce under number 57442673.
Objective of this privacy statement
This privacy statement pertains to the processing of personal data of our clients and all other persons with whom we are in contact or who make use of our services.
Which personal data do we process?
We process the personal data that you have provided to us, for example, in connection with the legal services that we provide to you. We also obtain personal data that you have provided to us in another ways, for example because you have used the contact form on our website, by giving one of our employees your business card or by applying for a job. We can also obtain your personal data from other sources, such as from other lawyers, counterparties, the Trade Register, the land Registry or by using other (public) sources.
Your personal data that we process can concern the following:
- Contact details and other details, for instance your name, address, telephone number, email address, payment and credit information, (copies of) identity documents that we received from you in connection with the legal services that we provide to you.
- Other personal data that is part of the legal file that we need in connection with the legal services that we provide to you.
Purposes of use
We use your personal data for a number of different purposes. These are the following:
- Executing an agreement
If you enter into an agreement for the provision of legal services with us, then your contact details will be requested in any case. Other personal data can also be necessary for the execution of an agreement. Your personal data are also used for invoicing the services provided or the goods delivered. Other personal data can be indispensable in connection with the legal services that we provide to you. Your personal data are also used for invoicing the services provided. - Complying with legal obligations
The Money Laundering and Terrorist Financing (Prevention) Act (Wwft) requires us to collect and record certain information. This includes a copy of identity documents. The Tax Act requires us, for example, to save invoices for a period of seven years. Therefore, the invoice, including the obligatory personal data stated on the invoice, is retained for a period of seven years. - Maintaining contact with you
Your contact details are stored in our customer system and can be used, for example, for sending information that you have requested from us. These contact details can have been obtained, for example, because you sent us an email, given us a business card or used the contact form on our website. You can always indicate that you no longer wish to receive any information. You can always indicate that you no longer wish to receive any information.
Legal grounds
We only process personal data when there are legal grounds for this. The legal grounds based upon which we process personal data are:
- Agreements
We process personal data to execute an agreement with you. We only process the data that is necessary for the execution of the agreement. - Legal obligation
We process your data in order to comply with our legal obligations, such as pursuant to the Tax Act and the Money Laundering and Terrorist Financing (Prevention) Act. - Consent
If we have requested your consent to process your personal data and you have provided this, then you always have the right to withdraw this consent. - Legitimate interest
We are also allowed to process personal data when we have a legitimate interest and we do not infringe upon your privacy disproportionally.
Processors
We may make use of processors to process your personal data, who process your personal data exclusively upon our request. We enter into a processing agreement with these processors. This processing agreement stipulates, in any case, that the processors may only act on our instructions and may not use your personal data for their own purposes.
For example, we make use of processors that supply and host the software used by us. We also make use of ICT service providers who manage our IT network for us.
Cookies
Our website makes use of Analytical cookies, a web analysis service offered by Google Inc. (“Google”). Google Analytics makes use of small text files that are placed on your computer to help the website analyse how users use the site.
Analytical cookies are used to analyse the website and corresponding statistics so that we can optimise the site. To this end, we make use of the web analytics service Google Analytics. Google can provide this information to third parties if Google is legally required to do so, or insofar as these third parties process the data on behalf of Google. We have no influence on this. We have not given Google permission to share the information obtained. Analytical cookies have only limited consequences for your privacy.
Your rights
By virtue of the law, you can exercise certain rights with regard to your personal data. For instance, you have the right to:
- Inspect (and request a copy of) your personal data that we process;
- Correct your (incorrect or incomplete) data (rectification);
- Data portability;
- Withdraw your early given consent;
- Delete your personal data.
You can also object to the use of your personal data or request that this use be limited.
Retention periods
Your personal data are retained by us as long as this is necessary for the purpose for which we have obtained this data, unless a statutory retention period applies.
At the end of this retention period, we will delete your personal data. Please note that, in some cases, we are required to retain your data for a longer period of time by virtue of the law. For example, we are required to retain invoices for a period of seven years by virtue of the Tax Act.
Security measures
We have taken appropriate security measures to protect the confidentiality and security of your personal data. We have taken appropriate technical, physical and organisational measures to protect your personal data against unintentional or unlawful deletion, unintentional loss, damage or modification, unauthorised disclosure or access and against all forms of unlawful processing.
We limit the access to your personal data to persons for whom access to your data is necessary in connection with the purpose of the processing.
Complaints
We treat your personal data with care and in doing so we adhere to the applicable laws and regulations. Should you have any complaints regarding the manner in which we handle your personal data, then please contact us by sending an email to info@fdjadvocaten.nl or call us at +31 (0)70 358 89 90. We welcome the opportunity to find a solution. However, if we do not succeed, you may always turn to the Data Protection Authority (Autoriteit Persoonsgegevens).